Root and Bloom Institute is hiring a new Director of Operations! Below are the details. Applications will be reviewed as they are received, and interviews expected to take place in mid January 2026.
Hours: Full Time (exempt), on site, often including weekends and some evenings
Reports to: Managing Director
Start date: February/March 2026
Salary: $90,000 – $114,400, DOE
Now accepting applications, open until filled.
Director of Operations Job Description
This is a dynamic opportunity to play a central role in Root and Bloom Institute (RBI), opening in April 2026. RBI is a mission-driven community space that supports transformative trainings and experiences for individual and collective healing. The Director of Operations will work within a community of professionals and participants engaged in somatic and expanded states work, helping to build a supportive and inspired culture within shared RBI values and culture.
The Director of Operations will play a key role in developing and evolving systems for the smooth day-to-day operations of Root and Bloom Institute, while ensuring a warm, welcoming experience for all guests, group facilitators, and lease tenants. This role combines administrative, operational, and relational responsibilities, supporting individual therapists in leased offices, groups renting spaces for trainings and workshops, and building community both in person and on social media platforms. The Director of Operations will work closely with the Managing Director, and more broadly with other key advisors in this development.
This is a new position, and will require creativity, flexibility and adaptability as systems are developed and best practices are established within a dynamic community. Work schedule will often be directed by in-house events, including evenings and weekends, and may include split shifts (more than one block of time at the office per day). Over time this position may evolve into greater responsibility and oversight of other employees.
Key Responsibilities:
- Serve as the primary on-site contact for all tenants, facilitators, and visitors, fostering a welcoming and professional environment
- Manage scheduling, reservations, and coordination of group spaces and events. Work with RBI team on marketing/outreach to ensure optimization of rentals/leases, holding more responsibility over time.
- Maintain the physical space, ensuring cleanliness, safety, and readiness for programs.
- Execute administrative tasks, including tenant agreements, billing, and documentation.
- With Managing Director, monitor and support the center’s operational budget, including expense tracking and reporting.
- Assist with marketing efforts: social media, email communications, and event promotions.
- Build and maintain strong relationships with staff, tenants, advisors, therapists, facilitators, and community members that encourage mutually beneficial partnerships and collaboration.
- Address operational issues promptly and directly or through advising with team members when necessary.
- Maintain a dependable schedule consistent with needs of tenants/guests, including some weekends and evenings.
- Constantly assess for areas of improvement. Recommend, develop, and implement effective processes/procedures to enhance/increase operational efficiencies.
- Participate fully in performance management: engage in ongoing communications about performance, seek and respond to feedback, develop comprehensive annual Work Plans, and demonstrate commitment to growth over time
- Perform other functions and duties as requested
- Exercise sound judgment and use proper discretion in handling confidential and sensitive information on behalf of RBI, including but not limited to confidential information about tenants, clients, donors and partners.
We recognize that no one person will embody every quality, but the ideal candidate will bring many of the following experiences and attributes, along with other relevant lived and professional experiences and skills.
Desired Qualifications & Experience
- Excellent administrative skills with meticulous attention to detail.
- Proficiency and comfort with a variety of software tools – including Excel, Canva, MailChimp, Quickbooks, Google Workspace, online reservation system, CRM software and more – and ability to learn new systems and assist others in using them.
- Basic marketing experience, including social media and email communications.
- Comfort and skill in co-managing budgets and operational logistics.
- Prior experience in facility management, wellness, education, or community spaces preferred.
- Familiarity and/or comfort in learning A/V technology
Personal Attributes
- Passion for somatic and expanded states work and familiarity/interest in holistic therapies
- Excellent interpersonal and communication skills for collaborative relationship building across a diverse set of constituencies
- High level of professionalism and maturity, including comfort with self-reflection and raising hard questions with care
- Ability to learn quickly, having comfort in ambiguity, adaptability, and an openness to pivot as interests and needs evolve
- Ability to work independently and within a team, while managing multiple priorities
- Ability to lead and problem-solve with joy, passion, collaboration, imagination, and flexibility
- Strong alignment with RBI values and culture, and demonstrated commitment to equity, justice and healing
Inclusion and Belonging
People of color, women, immigrants, refugees, LGBTQIA+ people, and those with non-traditional educational journeys or backgrounds are strongly encouraged to apply. Not sure you meet 100% of our qualifications? If you believe that you could excel in this role, we encourage you to apply.
We are more than an equal opportunity employer. As we grow our new organization, we seek to build a team with a wide range of backgrounds, perspectives, and skills committed to working toward a just and equitable world for all. We strive to be intentional in our practices and conversations to build a team culture that is respectful and inclusive of the many diverse and intersecting identities we all carry with us including but not limited to ethnic, racial, cultural, gender, age, class, veteran status, religious, national origin, disability, family status, sexual orientation, gender identity, gender expression, HIV status, refugee status, incarceration or conviction history, and socio-economic diversity.
Work Environment and Physical Demands
Work takes place in an office and event setting indoors, and involves frequent computer work, standing, walking, and light physical activity. The employee must be able to move between rooms, up and down stairs, and lift or carry materials within the building up to 30 pounds, and operate standard office and a/v equipment.
Compensation & Benefits
Salary for the role is anticipated to start within the range of $90,000 to $114,400, commensurate with experience. VWC offers the following employee benefits:
- $500 monthly health care stipend
- 11 days paid time off
- 8 holidays per year (including two flex-holidays)
- 40 hours sick leave each year
How to Apply
Please submit a cover letter and résumé that demonstrate your fit for this position and, if applicable, your interest in a potential job-share arrangement. Combine all materials into a single PDF and email it to director(at)visionwalkerscollective.org. Applicants may be asked to provide three work-related references.
Now accepting applications, open until filled. Applications will be reviewed as they are received, and interviews expected to take place in mid January 2026
